- Space Availability: Contact Ruben Flores.
- A/V Tech Availability: Contact Jerrold Jones.
- Notify Facilities at email@example.com and provide information on the following:
- Room setup
- Additional tables or chairs
- Registration table needed?
- Air conditioning setting in Auditorium if needed?
- Cleaning services needed? Contact firstname.lastname@example.org
- Auditorium needed? Note no food or drink in auditorium. The party who reserves the auditorium is responsible for ensuring attendees adhere to the policy. Have a table available for attendees to leave their drinks prior to entering. Check auditorium after the event for mess or stains and notify email@example.com.
- Notify security in advance of the event. Attendees must be registered with SCRPS-FLSecurity@mail.ufl.edufl and parking arrangements made.
- Request “Wertheim UF Scripps Event” parking signs, if desired.
- Catering may be possible via Chartwells by contacting Carlos Dias.
- All outside caterers must have a current food certification and insurance. Please contact Adrian Orozco, Procurement, for current status.
- If alcohol is being served at the event, caterer must have liquor liability insurance coverage. Please contact Adrian Orozco, in Procurement, for current status.
- Contractual arrangements, contact Adrian Orozco in Procurement. (561) 228-2066.
- Sponsorship opportunities: Adrian Orozco in Procurement. (561) 228-2066.
- Media, photography or new webpage and web registration needs: Contact Stacey DeLoye in Communications. (561) 228-2551.
- Keep track of what events are planned at the institute by opening Outlook and adding the calendar named SCRPS-Events.
Please note: To receive approval to hold an event on the café or patio, please email SCRPS-B-Cafe@ad.ufl.edu.
more information on planning your event
Find the checklist, room reservation instructions, room layout options and more here.
|Room||Capacity||Email to reserve||notes|
|Classroom B-158||60||SCRPS-BLDGB-RM158 Class||––|
|Classroom B-159||60||SCRPS-BLDGB-RM159 Class||––|
|Board Room||30||SCRPS-BLDGB-RM252-253 Executive||Approval required|
|Founders Room||80||SCRPS-BLDGB-RM252-253 Executive||Approval required|
Rooms With ‘Zoom Room’ Capabilities
|Room name||Email to reserve||notes|
|Auditorium, Room B-157||SCRPS-B-RM157@ad.ufl.edu||Approval required|
|Conference Room A-312||SCRPS-A-RM312@ad.ufl.edu||––|
|Conference Room A-212||SCRPS-A-RM212@ad.ufl.edu||––|
|Conference Room B-214||SCRPS-B-RM214@ad.ufl.edu|
|Conference Room B-382||SCRPS-B-RM382@ad.ufl.edu||––|
|Conference Room B-387||SCRPS-B-RM387@ad.ufl.edu||––|
|Conference Room B-483||SCRPS-B-RM483@ad.ufl.edu||––|
|Conference Room C-204||SCRPS-C-RM204@ad.ufl.edu||––|
|Conference Room C-212||SCRPS-C-RM212@ad.ufl.edu||––|
|Conference Room C-304||SCRPS-C-RM304@ad.ufl.edu||––|