Events Checklist
Everything you need to know to host an event at The Wertheim UF Scripps Institute

• Space Availability: Contact Ruben Flores.
• A/V Tech Availability: Contact Jerrold Jones.
• Notify Facilities at scrps-flservice@mail.ufl.edu and provide information on the following:

• Room setup
• Additional tables or chairs
• Registration table needed?
• Air conditioning setting in Auditorium if needed?
• Cleaning services needed? Contact scrps-flclean@mail.ufl.edu
• Auditorium needed? Note no food or drink in auditorium. The party who reserves the auditorium is responsible for ensuring attendees adhere to the policy. Have a table available for attendees to leave their drinks prior to entering. Check auditorium after the event for mess or stains and notify scrps-flclean@mail.ufl.edu.

• Notify security in advance of the event. Attendees must be registered with SCRPS-FLSecurity@mail.ufl.edufl and parking arrangements made.

• Request “Wertheim UF Scripps Event” parking signs, if desired.

• Catering  may be possible via Chartwells by contacting  Carlos Dias.

• All outside caterers must have a current food certification and insurance. Please contact Adrian Orozco, Procurement, for current status.

• If alcohol is being served at the event, caterer must have liquor liability insurance coverage. Please contact Adrian Orozco, in Procurement, for current status.

• Contractual arrangements, contact Adrian Orozco in Procurement. (561) 228-2066.

• Sponsorship opportunities: Adrian Orozco in Procurement. (561) 228-2066.

• Media, photography or new webpage and web registration needs: Contact Stacey DeLoye in Communications. (561) 228-2551.
• Keep track of what events are planned at the institute by opening Outlook and adding the calendar named SCRPS-Events.

Please note: To receive approval to hold an event on the café or patio, please email SCRPS-B-Cafe@ad.ufl.edu.